Privacy Notice For Applicants
(Information on data protection regarding our processing of applicant data
in accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR)).
Dear Applicant,
Thank you for your interest in our company. In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of personal data provided by you as part of the application process and, if applicable, collected by us, and your rights in this regard. To ensure that you are fully informed about the processing of your personal data within the application process, please take note of the following information.
1. DATA CONTROLLER WITHIN THE MEANING OF DATA PROTECTION LAW
Tvarit GmbH
Ludwigstraße 31, 60327
Frankfurt am Main, Germany
Tel .: +49 692 7316 6870
Email: info@tvarit.com
Website: www.tvarit.com
2. CONTACT DETAILS OF OUR DATA PROTECTION OFFICER
Tvarit GmbH
Ludwigstraße 31, 60327
Frankfurt am Main, Germany
Email: dpo@tvarit.com
Website: www.tvarit.com
PROLIANCE GmbH (External DPO)
Leopoldstr. 21
80802 Munich
Germany
Email: datenschutzbeauftragter@datenschutzexperte.de
3. PURPOSES AND LEGAL BASIS OF PROCESSING
We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG), to the extent necessary for the decision to establish an employment with us.
The legal basis for processing your personal data is Article 88 of the GDPR in combination with Section 26 of the German Federal Data Protection Act (BDSG) for purposes of the employment, if this is necessary for the decision on the establishment of an employment.
Furthermore, we may process your personal data if this is necessary for the fulfillment of legal obligations (Art. 6 para. 1 (c) GDPR) or for the defense or assertion of legal claims. The legal basis for this is Art. 6 para. 1 (f) GDPR. The legitimate interest is, for example, a duty to provide evidence in proceedings under the General Act on Equal Treatment (AGG).
If you give us explicit consent to process personal data for specific purposes (e.g., transfer to third parties), the lawfulness of this processing is based on your consent in accordance with Art. 6 para.1 (a) of the GDPR, Section 26 para. 2 of the German Federal Data Protection Act (BDSG). Consent given can be withdrawn at any time with effect for the future (see section 9 of this privacy notice).
If an employment relationship arises between you and us, we may, in accordance with Article 88 of the GDPR in conjunction with Section 26 of the German Federal Data Protection Act (BDSG), further process the personal data already received from you for the purposes of the employment, insofar as this is necessary for the implementation or termination of the employment or for the exercise or fulfilment of the rights and obligations of the employee representative body resulting from a law or a collective agreement, a company or service agreement (collective agreement).
4. CATEGORIES OF PERSONAL DATA
We only process data that is related to your application. This may be general personal data (name, address, contact details, etc.), information on your professional qualifications and school education, information on further professional training and, if applicable, other data that you provide to us in connection with your application.
5. SOURCES OF THE DATA
We process personal data that we receive from you by mail or e-mail in the course of contacting you or your application, or which you send to us via our website forms.
6. RECIPIENT OF THE DATA
We only pass on your personal data within our company to those areas and persons who need this data to fulfill contractual and legal obligations or to implement our legitimate interest.
We may transfer your personal data to our affiliated companies to the extent permitted by the purposes and legal bases set forth in Section 3 of this privacy notice.
Your personal data is processed on our behalf on the basis of Data processing agreements in accordance with Art. 28 of the GDPR. In these cases, we ensure that the processing of personal data is carried out in accordance with the provisions of the GDPR. The categories of recipients in this case are Internet service providers and providers of applicant management systems and software.
Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfill legal obligations or if we have your consent.
7. TRANSMISSION TO A THIRD COUNTRY
A transfer of personal data to countries outside the EEA (European Economic Area) or to an international organization will only take place if this is necessary for the processing. A transfer to a third country is not intended, unless it is required by law or you have given us your consent.
8. DURATION OF DATA STORAGE
We store your personal data as long as this is necessary for the decision on your application. Your personal data or application documents will be deleted at the latest six months after the end of the application process (e.g. notification of the rejection decision), unless longer storage is required or permitted by law. We store your personal data beyond this only to the extent that this is required by law or in a specific case for the assertion, exercise or defense of legal claims for the duration of a legal dispute.
In the event that you have consented to a longer storage of your personal data, we will store it in accordance with your declaration of consent.
If an employment, training or internship relationship is established following the application process, your data will initially continue to be stored to the extent necessary and permissible and then transferred to the personnel file.
If applicable, you will receive an invitation to join our talent pool following the application process. This will allow us to continue to consider you in our selection of applicants for suitable vacancies in the future. If we have your consent to do so, we will store your application data in our talent pool in accordance with your consent or, if applicable, future consents.
9. YOUR RIGHTS
Every data subject has the right of access under Article 15 GDPR, the right to rectification under Article 16 GDPR, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, the right to notification under Article 19 GDPR, and the right to data portability under Article 20 GDPR.
In addition, you have Right to lodge a complaint with a supervisory authority pursuant to Art. 77 GDPR if you are of the opinion that the processing of your personal data is not lawful. The right of appeal is without prejudice to any other administrative or judicial remedy.
If the processing of data is based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time in accordance with Art. 7 of the GDPR. Please note that the withdrawal is only effective for the future. Processing that took place before the withdrawal is not affected. Please also note that we may retain certain data for a certain period of time in order to comply with legal provisions (see section 8 of this privacy notice).
Right of objection: Insofar as the processing of your personal data is carried out for the protection of legitimate interests in accordance with Art. 6 para.1 (f) of the GDPR, you have the right, in accordance with Art. 21 of the GDPR, to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can prove compelling legitimate reasons for the processing. These must override your interests, rights and freedoms, or the processing must serve the assertion, exercise or defence of legal entitlements.
To protect your rights, you can contact us using the contact details provided in section 1.
10. NECESSITY OF PROVIDING PERSONAL DATA
The provision of your personal data in the context of application processes is freely given. However, we can only make a decision on the establishment of an employment relationship or establish an employment relationship with you if you provide personal data that is required to complete the application.
11. AUTOMATED DECISION-MAKING
The decision about your application is not based exclusively on automated processing. Thus, no automated individual decision-making within the meaning of Art. 22 GDPR takes place.